Focused on what matters most.

Job Title: Payroll Specialist
Location: Onalaska, WI (Onsite)
Job Type: Full-Time
Reports To: Payroll Manager

Position Summary

The Payroll Specialist is responsible for processing accurate and timely payroll while ensuring compliance with federal, state, and local regulations. This role maintains payroll records, administers payroll-related transactions, responds to client and employee inquiries, and collaborates with Human Resources and Finance to ensure payroll accuracy and confidentiality.

Hours

Our office hours are Monday to Friday 8:00am to 5:00pm (Fridays during the summer the office is closed). Flexible scheduling is available after an introductory period depending on the candidate. This position can be a full-time or part-time position depending on the right candidate. Full-time hours are 40 minimum per week (36 in summer), with additional hours required during tax season.

Job Responsibilities:

• Process payroll accurately and on schedule.
• Review time records and leave balances.
• Calculate wages, overtime, bonuses, and deductions.
• Maintain payroll records and employee changes.
• Reconcile payroll and resolve discrepancies.
• Prepare payroll reports and support accounting.
• Ensure compliance with payroll laws.
• Assist with year-end processing including W-2s.
• Respond to employee payroll inquiries.
• Support payroll audits and process improvements.

Education and Skills Requirement:

• Associate degree or equivalent experience.
• 2+ years of payroll experience.
• Knowledge of payroll laws and taxes.
• Proficiency with Microsoft Excel.
• Strong analytical, organizational, and communication skills.
• Ability to maintain confidentiality.
• Ability to manage multiple clients and deadlines simultaneously.

Benefits:

• 401(k) with 3% Company safe harbor contribution
• Flexible spending account
• Health and Life insurance
• Employee Assistance Program
• Paid time off and paid holidays
• Flexible schedule
• Professional development assistance
• Collaborative and supportive team environment

Personal Traits:

• Willing to do the right thing regardless of consequences
• Positive Attitude/Fun
• Enjoys solving problems
• Dedicated
• Caring

How to Apply

Please submit your resume and a brief cover letter outlining your payroll experience to info@jrmcpa.biz and why you’re interested in joining our CPA firm. Qualified candidates will be contacted for an interview.

Equal Opportunity Employer. We are committed to creating an inclusive workplace and welcome applicants from diverse backgrounds. Employment decisions are based on qualifications, merit, and business needs.